One of the many features of Microsoft Outlook is the ability to preview attachments prior to opening cannot open pdf in outlook saving them to your computer. Saving a PDF attachment to your desktop is an alternative to previewing the same file in Outlook. This enables you to quickly view important documents to verify the attachment’s contents prior to downloading them. Problems with Microsoft Outlook or the Adobe Acrobat reader may prevent you from previewing these attachments in Outlook.
There are several methods that you can follow to gain access to PDFs and other attachments that Outlook is unable to preview. Previewing attachments through Microsoft Outlook requires that the attachment previewer feature be enabled. Some installations of Microsoft Outlook may have this option disabled as a security mechanism to prevent home or office networks from opening or transmitting computer viruses. To enable the previewer, select “File,” then click “Options. Select the Trust Center menu from the Options sub-menu, then open the “Trust Center Settings” and select the “Attachment Handling” option. Click the radial box to enable email attachment previewing.
Occasionally software may run erratically after being used for an extended period of time. If you have not previously encountered difficulty previewing PDF files when using Outlook, closing and relaunching the program may solve your problem. Wait several seconds before relaunching Outlook to ensure that the program shuts down successfully. Microsoft Outlook, along with the entire Microsoft Office suite, receives periodic maintenance and bug fixes via the Microsoft Update function on your computer.
While many users enable Microsoft Update to run silently in the background, updating new updates as they are available, you can manually start Microsoft Update to search for patches or bug fixes. Microsoft Update can be accessed in the “All Programs” menu on your Start Menu. Just as Microsoft pushes updates for Outlook and other Microsoft Office products, regularly updating Adobe Acrobat Reader can prevent problems such as the inability to preview a PDF attachment in Outlook. Adobe Acrobat Reader, then clicking “Help” and selecting “Check for Updates.
Some sensitive materials, such as bills, invoices or personal medical and legal histories may be password-protected to prevent the spread of information to unauthorized viewers. In the event that a PDF attachment cannot be previewed within Microsoft Outlook, you can still download the attachment to your computer, then open the file manually. You should take caution when downloading and opening email attachments and only open attachments sent from trusted sources. If you have anti-virus software on your computer, scan any email attachments prior to opening them. To save a PDF attachment from Outlook, right-click the attachment icon and select “Save As,” then select a location on your computer to store the file. Anthony Oster is a licensed professional counselor who earned his Master of Science in counseling psychology at the University of Southern Mississippi. He has served as a writer and lead video editor for a small, South Louisiana-based video production company since 2007.